MX-5 Owners Club (SEQ) Inc.
ABN: 19 371 071 403
Incorporation No: IA4929399
1. Introduction
The MX-5 Owners Club (SEQ) Inc. (“the Club”, “we”, “us”, “our”) is committed to protecting your privacy and handling personal information responsibly.
This Privacy Policy explains how we collect, use, disclose and protect your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
2. What Personal Information We Collect
We may collect personal information reasonably necessary for the operation of the Club, including:
- Name
- Contact details (email address and phone number)
- Address or general location
- Vehicle details (including model and registration number where relevant to Club activities)
- Membership details and history
- Event registrations, RSVPs and attendance records
- Login credentials for the Member Zone
- Merchandise orders
- Communication preferences (including marketing consent)
- Any other information you voluntarily provide.
We do not generally collect sensitive information.
3. How We Collect Information
We collect personal information in a variety of ways, including:
- Membership applications submitted through our website
- Membership renewals
- Event registrations and RSVPs
- Merchandise purchases through our online store
- Forms submitted via WPForms
- Member Zone activity
- Newsletter subscriptions
- Email, telephone and social media enquiries
- Cookies and website analytics (see Section 10)
Where practicable, we collect information directly from you.
4. Membership, Event and Website Management
The Club uses WordPress and a number of trusted third-party plugins and services to administer membership, events and communications.
These systems may be used to:
- Manage member accounts and Member Zone access
- Process membership applications and renewals
- Manage event registrations and attendance
- Process merchandise orders
- Facilitate Club communications
- Maintain attendance and safety records where appropriate
Personal information may be stored securely within these systems or by trusted third-party service providers engaged by the Club.
5. Why We Collect and Use Your Information
We collect and use personal information to:
- Administer Club membership
- Organise Club runs, social events and activities
- Process merchandise orders
- Provide access to member-only resources
- Communicate with members and prospective members
- Maintain attendance, safety and incident records
- Send newsletters and Club updates (where appropriate)
- Meet legal and regulatory obligations
- Improve our website and member experience
We will only use personal information for purposes reasonably related to these activities.
6. Payment Processing
The Club accepts online payments through WooCommerce using Square as our secure payment processor.
When making purchases or payments through our website:
- payment card information is processed securely by Square;
- the Club does not store your full credit or debit card details;
- we receive only the information necessary to confirm payment and administer your order or membership.
Square processes payment information in accordance with its own Privacy Policy and security standards.
7. Email Communications
We may send emails relating to:
- Club news and updates
- Upcoming events
- Membership information
- Merchandise orders
- Important administrative notices
Where required, we will obtain your consent before sending marketing communications.
You may unsubscribe from marketing emails at any time using the unsubscribe link or by contacting the Club.
Important service-related communications may continue to be sent where necessary for Club administration.
8. Member Directory and Privacy Controls
The Club may maintain a Member Directory within the Member Zone to encourage interaction between members.
Where provided:
- participation will be optional or controlled through member privacy settings;
- members may choose which information is visible;
- personal contact details will not be publicly displayed without consent;
- the directory will only be accessible to authorised members.
Members may update or remove their directory information at any time.
9. Photography and Video at Club Events
Photographs and video recordings may be taken during Club runs, social events and other Club activities.
These images may be used by the Club for legitimate promotional and historical purposes, including publication on:
- the Club website;
- Club newsletters;
- Club social media channels;
- promotional material; and
- other Club publications.
If a member prefers not to appear in photographs or video, they should advise the event organiser or the Club. The Club will make reasonable efforts to respect those wishes where practicable.
10. Website Analytics and Cookies
Our website may use cookies and analytics tools, including Google Analytics, to:
- understand how visitors use our website;
- improve functionality and user experience;
- monitor website performance.
You may disable cookies through your browser settings, although some website functionality may be affected.
11. Disclosure of Personal Information
We may disclose personal information:
- to Committee Members and authorised Club representatives;
- to trusted service providers supporting our website, membership, communications and payment systems;
- where required or authorised by law;
- where reasonably necessary for event safety or administration.
The Club does not sell, rent or trade personal information.
12. Data Storage and Security
We take reasonable steps to protect personal information from misuse, loss, unauthorised access, modification or disclosure.
This includes:
- secure website hosting;
- password-protected Member Zone access;
- restricted access for authorised Club personnel;
- secure third-party payment processing.
While we take reasonable precautions, no online system can guarantee absolute security.
13. Access and Correction
You may request access to personal information held by the Club and request corrections where that information is inaccurate, incomplete or out of date.
Requests should be directed to the Club using the contact details below.
14. Third-Party Websites
Our website may contain links to third-party websites.
The Club is not responsible for the privacy practices or content of those websites.
15. Changes to this Policy
This Privacy Policy may be updated from time to time.
The current version will always be published on the Club website.
16. Contact Us
If you have any questions about this Privacy Policy or wish to access or correct your personal information, please contact:
MX-5 Owners Club (SEQ) Inc.
Email: [email protected]
Website: mx5ownersclubseq.com.au
17. Complaints
If you believe the Club has mishandled your personal information, please contact us in the first instance so that we can investigate and attempt to resolve the matter.
If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC).
Website: https://www.oaic.gov.au
Last updated: April 2026